This Event Contract (hereinafter referred to as “Contract”) is entered into and shall be effective as on Effective Date (hereinafter referred to as “Effective Date”)
By and Between
Event Planner (hereinafter referred to as “Event Planner”), having its principal place of business at Event Planner Address, and;
Client Name (hereinafter referred to as “Client”), having its principal place at Client Address.
The Event Planner and the Client are collectively referred to as “Parties,” and individually as “Party.”
WHEREAS the Client desires to hire the Event Planner to organize an Event - Event Name (hereinafter referred to as “Event”), scheduled to be held on Event Date at Event Location;
AND WHEREAS the Event Planner agrees to render the event management services to the Client;
NOW, THEREFORE, in consideration of the mutual covenants and commitments contained herein, the Parties do hereby agree as follows:
The details of the Event, which is to be managed by the Event Planner, are mentioned below:
(a) Event Date: Event Date
(b) Event Venue: Event Location
(c) Event Start Time: Event Start Time
(d) Event End Time: Event End Time
(f) Number of Guests: Number of Guests
(g) Other necessary event details
The Event Planner's responsibility is to perform the following duties as mutually agreed upon by both Parties:
(a) Brainstorm the idea of the Event
(b) Plan and implement the Event
(c) Perform the complete Event within the agreed-upon time period
(d) Managing the logistics
(e) Budgeting and invoicing the whole Event
(f) Obtaining necessary permits as required
(g) Coordinating with the vendors
(h) Other event planner’s responsibilities, if any
The Event Planner shall charge a total amount of Total Amount to render the services to the Client. Upon signing the Contract, the Client shall agree to deposit an amount of Advance Amount as an advance payment to perform the Event. The deposit is non-refundable.
Upon the completion of the Event, if the payments are not made within Payment Period day(s), the Event Planner shall have the option to consider the Client in breach of this Contract and claim a late penalty of Penalty fee for breach of contract.
The Event Planner agrees that the total amount includes all expenses such as accommodation, travel, meals, and any other costs incurred by the Event Planner in regard to this Contract. The mode of payment shall be Mode of Payment or any other payment mode as mutually agreed upon by the Parties.
The Event Planner shall have the right to cancel the responsibilities outlined in this Contract with a written notice to the Client at least Cancellation Notice Period_ Event Planner day(s) before the Event Date. Upon such notice of cancellation, the Event Planner shall promptly return the initial deposit.
Furthermore, the Client shall have the right to cancel or reschedule an upcoming Event with prior written notice to the Event Planner before Cancellation Notice Period_Client day(s). All payments due up to the date of cancellation or rescheduling must be made by the Client to the Event Planner.
This Contract shall start on the Effective Date and shall continue until the termination or completion of the Event, which is Event End Date. The Contract shall be terminated upon the completion of the Event or an express cancellation with prior written notice by either of the Parties.
This Contract may be terminated by either Party in the following circumstances:
(a) Upon Termination Notice Period in Days day(s) prior written notice to the other Party, with or without cause
(b) Upon the breach of any terms mentioned herein, the Contract, if the concerned Party doesn't cure the breach within Number of days to remedy breach day(s) of receiving written notice of the breach
(c) If the Event Planner fails to render the services
(d) If the Client doesn't make the payment as per the mentioned schedule
During the term of this Contract, the Client shall share all the necessary information related to the Event with the Event Planner for execution purposes. Such information shall be considered confidential, and the Event Planner shall not disclose any of the shared information to third parties without the written consent of the Client.
Furthermore, the Client shall keep the Event Planner's proprietary information confidential under all circumstances and refrain from sharing it with third parties without the written consent of the Event Planner.
The event planning services to be performed under this Contract shall be performed entirely at the risk of the Event Planner after the Client is satisfied with the event plan, and the Event Planner assumes full responsibility for the Event execution.
Note: The Event Planner shall not be liable for any indirect, incidental, special, or consequential damages arising from this Contract.
The Parties each agree to indemnify and hold harmless the other Party, its respective affiliates, employees, and permitted successors and assigns against any losses, claims, damages, penalties, liabilities, punitive damages, expenses, reasonable legal fees of whatsoever kind or amount, which result from the negligence of or breach of this Contract by the indemnifying party, its respective affiliate or successors and any assign that occurs in connection with this Contract. This section remains in full force and effect even after the termination of the Contract.
Neither Party in the execution of this Contract shall establish any partnership, joint venture, or employment relationship; furthermore, the Event Planner herein is an independent contractor.
Note: The Parties hereby declare that until the completion or termination of this contract, there shall be no other relationship between them besides the one defined in this Contract.
In the event of any dispute arising in and out of this Contract between the Parties, it shall be resolved by arbitration. There shall be Number of Arbitrators arbitrator(s), who shall be appointed by Arbitration Appointing Party Name. The place of arbitration shall be Location of Arbitration, and the Seat shall be State of Seat. The arbitrators’ decision shall be final and binding upon both Parties.
Neither Party may assign this Contract or the rights and obligations thereunder to any third party without the prior express written approval of the other Party, which shall not be unreasonably withheld.
Any notices required or permitted by this Contract shall be in writing and delivered by certified mail or courier to the mentioned address.
Neither Party shall be liable for any failure in performance of the obligation under this Contract due to cause beyond that Party's reasonable control (including and not limited to any pandemic, fire, strike, act, or order of public authority, and other acts of God) during the pendency of such event.
No modification of this Contract shall be made unless in writing and signed by both Parties.
If any term, clause, or provision hereof is held invalid or unenforceable by a court of competent jurisdiction, all other terms will remain in full force and effect until the Contract termination.
This Contract shall be governed following the laws of the Governing Law. If the disputes are not resolved by arbitration, they shall be resolved by litigation in the courts of the Jurisdiction, including the federal courts therein. The Parties consent to the jurisdiction of such courts and agree to accept service of process by mail and hereby waive any jurisdictional or venue defenses otherwise available to it.
This Contract is legal and binding between the Parties as stated above. Each of the Parties represents the authority to enter into this Contract.
This Contract constitutes the entire understanding of the Parties, revokes and supersedes all prior contracts between the Parties, and is intended as a final expression of their Contract. It shall not be modified or amended except in writing, signed by the Parties hereto, and specifically referring to this Contract. This Contract shall take precedence over any other documents that may conflict with it.
The Parties signing this Contract represent and warrant that they are duly authorized and have the legal capacity to execute and deliver this Contract.
Client Name
Event Planner
Name:
Name:
Signature:
Signature:
Date:
Date: